Take full advantage of preferential agreements and ensure that you can provide the backup documentation required by customs authorities to claim preference. Portorium automates and supports the collection, calculation, and issuing of proof of origin documentation, keeping it current and accurate.

Why automate origin?
  • Eliminate compliance risk
  • Increase efficiency
  • Optimise processes
  • Save on customs duty
  • Gain and offer a competitive advantage
  • Resolve the complexities of spreadsheet management

Origin Management Made Simple

Many companies struggle to produce compliant proofs of origin. Traditional methods of collecting documentation from suppliers, calculating origin of complex products with numerous components or ingredients, and consistently issuing proofs to customers are resource intensive and error prone. Watch this short, 90-second video to learn how you can adopt a more efficient process for origin management.

Use case: Reinstating compliance 

A large European building paints manufacturer was claiming preference and issuing Long Term Supplier Declarations (LTSDs) to its clients for thousands of materials. Underlying proof of origin was based on complicated and labour-intensive spreadsheets, not guaranteeing 100% accuracy. With daily shipments to Switzerland and hundreds of clients requesting proof of preferential EU origin, the compliance risk was significant.

Results:

  • 51,353 materials assessed
  • 1,902 supplier declarations issued/received
  • Confidence in calculations
  • Eliminated search and calculation time
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Find out more about how Portorium can help you collect, calculate, and issue proofs of origin quickly and accurately.

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Say goodbye to spreadsheets

Claim the preference you're entitled to and keep your proofs of origin current with Portorium.

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Use case: Cutting commercial risk

This precision cutting blade manufacturer was issuing preferential origin statements for their distributors in their overseas markets. An assessment by our customs consultants revealed that the company lacked a substantiated process for preferential origin calculation and proof of origin management.  The estimated commercial risk amounted to €3M/year. Following the advice of our customs consultants, a process and automated origin calculation was introduced, resulting in:

  • Mitigated compliance risk
  • Internal alignment with sourcing, manufacturing, sales, and customer service departments
  • Increased efficiency with automated workflows and processes without adding headcount

Use case: A new spin on origin 

This manufacturer of industrial components managed preferential origin calculation with static defaulted values, resulting in suboptimal origin determination and thus underclaiming preference. After an assessment by our customs consultants and the implementation of a fine-tuned origin management system, the company:

  • Installed a comprehensive proof of origin and preference calculation process 
  • Gained a competitive advantage by allowing importers to claim preference
  • Gained €6 million in bottom-line savings per year
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How it works 

Portorium automates proof of origin requests, origin calculation, and the issuing of proofs, then follows up on tasks that cannot be automated for end-to-end assurance.  

Discovery

Together with your team, we will identify the scope of products, legal entities, companies and production plants, source, and sales regions relevant for origin determination in order to properly configure and onboard your project. The outcome is an aligned blueprint and project plan.

Onboarding

Portorium’s customs experts are familiar with the complexities of origin management, including the HS Nomenclature and concepts like cumulation, tolerances, principle of territoriality, no drawback rules, and direct transport rules. We configure the software settings to correspond with the information gathered in discovery, then work through the integration specifications with your team, set up the test environment, and run tests based on real-world scenarios. The outcome is a fully tested solution ready for go-live.  

 

Day-to-day

We reach out to your suppliers to obtain long-term supplier declarations (LTSDs) as proof of preferential origin. We then send a link for suppliers to upload the LTSD to the origin management software via the supplier portal, following up when necessary.

When a new supplier is added, new items are provided by an existing supplier, or the LTSD is approaching its end date, our team follows up to make sure new statements are uploaded and maintained in the origin management software.

The solution uses the proofs of origin along with your goods receipts, purchase orders, sales orders, and bills of material to automatically determine the correct preference rule and calculation. The preparation of the data for calculation and the calculation itself can be automated up to 100 percent.

Software solution
  • Calculates preferential origin
  • Calculates minimum sales prices
  • Up-to-date rules of origin included
  • Process for requesting, managing, and issuing supplier’s declarations
  • Automated deadline monitoring
  • Integrates into your processes and data structures
Managed services
  • Monitor requests for proof of origin and long-term supplier declarations
  • Reach out to suppliers for LTSD requests
  • Maintain configuration settings for specific rules
  • Adapt configuration for new product groups
  • Validate calculations

  • Issue supplier declarations

Coverage

The solution and services cover all bilateral and preferential agreements concluded by the EU, UK, and Switzerland.
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Do you have proof?

Portorium's assessments identify areas of risk and opportunity so you can make preference work in your favour.